Publication Scheme

 

PUBLICATION SCHEME 

FEBRUARY 2020 

 

 

Information to be published   How the information can be obtained 

 

Cost 

 

 

Class1 – Who we are and what we do 

(Organisational information, structures, locations and contacts) 

 

 

 

 

Bruton Town Council 

 

 

 

Nil 

Who’s who on the Council and its Committees  Councillors 

https://brutontowncouncil.gov.uk/meet-the-council/ 

Committees 

https://brutontowncouncil.gov.uk/what-we-do/council-comittees/ 

Nil 
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))  Bruton Town Council 

Stephen Hill 

Town Clerk 

Tel: 01749 813014 

brutontowncouncil.gov.uk 

townclerk@brutontowncouncil.gov.uk 

Nil 
Location of main Council office and accessibility details  Community Office 

26 High Street, Bruton, 

Somerset, BA10 0AA 

Accessible 

Nil 
Staffing structure  Town Clerk: Stephen Hill 

Assistant Town Clerk: Patrick Pender-Cudlip 

Nil 
     
Class 2 – What we spend and how we spend it 

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) 

 

 

 

£108,021 (18/19 Precept) 

£120,699 (19/20 Precept) 

£136,420 (20/21 Precept) 

Accounts available at Community Office 

All Accounts for Payment: Full Council Minuteshttps://brutontowncouncil.gov.uk/category/minutes-agendas/full-council/ 

 

 

 

Nil 

Annual return form and report by auditor  AGAR published annually Noticeboard, website and available at Community Office https://brutontowncouncil.gov.uk/2019/06/27/annual-governance-and-accountability-return-2018-19/ 

 

Nil 
Finalised budget  Budget available at Community Office  Nil 
Precept  Precept available at Community Office and published by SSDC  Nil 
Borrowing Approval letter  None  Nil 
Financial Standing Orders and Regulations  Available at Community Office and published on website 

https://brutontowncouncil.gov.uk/policies/ 

Nil 
Grants given and received  Available at Community Office  Nil 
List of current contracts awarded and value of contract  Available at Community Office: 

Grounds Maintenance: SLR Outdoor Maintenance 

Nil 
Members’ allowances and expenses  Available at Community Office  Nil 
     
Class 3 – What our priorities are and how we are doing 

(Strategies and plans, performance indicators, audits, inspections and reviews) 

 

 

 

Roles and Responsibilities 

https://brutontowncouncil.gov.uk/what-we-do/roles-and-responsibilities/ 

Internal Audit reports 

Annual playground inspections 

Available at Community Office 

 

 

 

 

 

 

Nil 

Parish Plan (current and previous year as a minimum)  Town Plan 2017: available on website 

https://brutontowncouncil.gov.uk/bruton-town-plan-2017/ 

Nil 
Annual Report to Parish or Community Meeting (current and previous year as a minimum)  Available at Community Office and website Minute of Meeting  Nil 
Quality status  None  Nil 
Local charters drawn up in accordance with DCLG guidelines  None  Nil 
     
Class 4 – How we make decisions 

(Decision making processes and records of decisions) 

 

 

 

Agendas and Minutes 

available at Community Office and website  

https://brutontowncouncil.gov.uk/category/minutes-agendas/ 

 

 

 

Nil 

Timetable of meetings (Council and any committee/sub-committee meetings and parish meetings)  Full Council meetings last Tuesday of each month. Committees decided by Annual Council or ad hoc.  Nil 
Agendas of meetings (as above)  Agendas available at Community Office and website  

https://brutontowncouncil.gov.uk/category/minutes-agendas/ 

Nil 
Minutes of meetings (as above) – n.b. this will exclude information that is properly regarded as private to the meeting.  Minutes available at Community Office and website 

https://brutontowncouncil.gov.uk/category/minutes-agendas/ 

Nil 
Reports presented to council meetings – n.b. this will exclude information that is properly regarded as private to the meeting.  Reports available at Community Office  Nil 
Responses to consultation papers  Consultations available at Community Office  Nil 
Responses to planning applications  Responses available at Community Office 

https://brutontowncouncil.gov.uk/category/minutes-agendas/planning-committee/ 

Nil 
Bye-laws  None  Nil 
     
Class 5 – Our policies and procedures 

(Current written protocols, policies and procedures for delivering our services and responsibilities) 

 

 

   
Policies and procedures for the conduct of council business:  

 

Procedural standing orders 

Committee and sub-committee terms of reference 

Delegated authority in respect of officers 

Code of Conduct 

Policy statements 

 

 

 

https://brutontowncouncil.gov.uk/policies/ 

Policies and Procedures available on the website and at the Community Office 

 

 

Nil 

Policies and procedures for the provision of services and about the employment of staff: 

 

Internal instructions to staff and policies relating to the delivery of services 

Equality and diversity policy 

Health and safety policy 

Recruitment policies (including current vacancies)  

Policies and procedures for handling requests for information 

Complaints procedures (including those covering requests for information and operating the publication scheme)  

 

 

 

 

Policies and Procedures available on the website and at the Community Office 

https://brutontowncouncil.gov.uk/what-we-do/roles-and-responsibilities/ 

https://brutontowncouncil.gov.uk/policies/ 

 

 

 

Nil 

Information security policy  Being developed   
Records management policies (records retention, destruction and archive)  Being developed   
Data protection policies   Being developed   
Schedule of charges (for the publication of information)  None   
     
Class 6 – Lists and Registers   

Lists and Registers available at Community Office 

 

 

Nil 

Assets register  Available at Community Office  Nil 
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)  None  Nil 
Register of members’ interests  Available at Community Office and maintained by SSDC  Nil 
Register of gifts and hospitality  Available at Community Office  Nil 
     
Class 7 – The services we offer 

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) 

 

Current information only 

 

 

 

 

https://brutontowncouncil.gov.uk/what-we-do/a-z-of-services/ 

https://brutontowncouncil.gov.uk/what-we-do/roles-and-responsibilities/ 

 
Allotments and Community Garden  Cuckoo Hill and Durslade  Nil 
Burial grounds and closed churchyards   Cuckoo Hill and St Mary’s Churchyard  Nil 
Community centres and village halls  Community Office  Nil 
Parks, playing fields and recreational facilities  Jubilee Park  Nil 
Seating, litter bins, clocks, memorials and lighting  Seats, Litter Bins, Grit Bins, Signs, Planters  Nil 
Bus shelters  Church Bridge and Plox  Nil 
Markets  None  Nil 
Public conveniences  Community Toilets: Cat’s Café and Community Office  Nil 
Agency agreements  Local Information Centre: SSDC  Nil 
Services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)  Cemetery fees 

Allotment and Community Garden fees. 

Fees available at Community office 

Nil 
     
Additional Information 

This will provide Councils with the opportunity to publish information that is not itemised in the lists above 

 

None 

 

 

Contact details: 

 

Town ClerkTel: 01749 813014 

Community OfficeEmail: townclerk@brutontowncouncil.gov.uk 

26 High Street 

Bruton 

Somerset 

BA10 0AA 

 

SCHEDULE OF CHARGES 

 

This describes how the charges have been arrived at and should be published as part of the guide. 

 

 

TYPE OF CHARGE  DESCRIPTION  BASIS OF CHARGE 
Disbursement cost  Photocopying @ 10p per sheet (black & white)  Actual cost *  
  Photocopying @ 15p per sheet (colour)  Actual cost 
     
  Postage  Actual cost of Royal Mail standard 2nd class 
     
Statutory Fee    In accordance with the relevant legislation (quote the actual statute) 
     
Other  None   
     

 

* the actual cost incurred by the public authority 

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